Data Protection Policy

We take the protection of your personal information very seriously and want you to be safe when visiting our website.

The processing of personal data is always done in accordance with the General Data Protection Regulation (EU-GDPR) and in accordance with the Federal Data Protection Act (BDSG). The following privacy policy should inform you about the nature, extent and purpose of the processing of your personal data and inform you about your rights.

If you have any questions regarding our privacy policy or would like to object to our handling of your personal data, you can always contact us at info@rwth-innovation.de.

I. Responsible for data processing

The party responsible for data processing in accordance with the EU General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is the

RWTH Innovation GmbH
Campus-Boulevard 79
52074 Aachen
Germany
Telephone: +49 241 80-96610
E-Mail: info@rwth-innovation.de
Web page: www.rwth-innovation.de

II. Data Protection Officer

The data protection officer of the responsible party is

Ramona Steininger
RWTH Innovation GmbH
Campus-Boulevard 79
52074 Aachen
Germany
Telephone: +49 241 80-96609
E-Mail: ramona.steininger@rwth-innovation.de

III. General Information about Data Processing

1. Scope of processing personal data

RWTH Innovation GmbH processes personal data of the site users only insofar as this is necessary to provide a functional website as well as it content and services. The processing of users’ personal data regularly takes place only with the user’s consent. An exception applies to cases in which prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

2. Legal basis for the processing of personal data

Insofar as RWTH Innovation GmbH obtains the consent from the data subject to process his/her personal data, Article 6 (1) (a) of the EU Data Protection Regulation (GDPR) serves as the legal basis.

In the processing of personal data necessary to fulfill a contract to which the data subject is a contracting party, Article 6 (1) (b) of the GDPR serves as the legal basis. This also applies to processing operations required to carry out pre-contractual actions.

If processing of personal data is required to fulfill a legal obligation to which RWTH Innovation GmbH is subject, then Article 6 (1) (c) of the GDPR serves as the legal basis.

In the event that vital interests of the data subject or any other natural person require the processing of personal data, Article 6 (1) (d) of the GDPR serves as the legal basis.

Insofar as the processing of personal data is necessary for us to perform our duties in the public interest or in the exercise of official authority, Article 6 (1) (e) of the GDPR serves as the legal basis for the processing.

If processing is necessary to safeguard the legitimate interests of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, then Article 6 (1) (f) of the GDPR serves as the legal basis for the processing.

3. Data deletion and storage duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage ceases to apply. In addition, such storage may take place when it is provided for by the European or national legislator in EU regulations, laws or other regulations to which the responsible party is subject. Blocking or deletion of the data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data to conclude or fulfill a contract.

IV. Provision of the website and creation of log files

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected here:

(1) Information about the type of browser and version used,
(2) Information about the user's operating system,
(3) The user’s Internet service provider,
(4) The user’s IP address and
(5) Date and time of access.

The data is also stored in the log files of our system. There is no storage of this data together with other personal data.

2. Legal basis for data processing

The legal basis for the temporary storage of data and log files is found in Article 6 (1) f of the GDPR.

3. Purpose of the data processing

The temporary storage of the IP address by the system is necessary to allow delivery of the website to the user’s computer. To do this, the system must store the user's IP address for the duration of the session.

Storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of the information technology systems. The data is not evaluated for marketing purposes in this context.

4. Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. This is usually the case after seven days at the latest. An additional storage is possible; In this case, the IP addresses of the users are deleted or anonymized so that they can no longer be assigned to the calling client.

5. Possibilities for objection and deletion

The collection of data for the provision of the website and the storage of the data in log files is essential for the operation of the website. Consequently, the user has no possibility to object to this.

V. Use of cookies

1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or the Internet browser on the user's computer system. When a user visits a website, a cookie may be stored in the user's operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is reopened.

The cookies we use are so-called session cookies, which are automatically deleted at the end of your visit.

2. Legal basis for data processing

The legal basis for the processing of personal data using cookies is found in Article 6 (1) (f) of the GDPR. Processing the consent in connection with the storage of cookies is done on the basis of Article 6 (1) (a) of the GDPR.

3. Purpose of the data processing

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser be identified even after a page break.

4. Duration of storage, objection and deletion options

Cookies are stored on the computer of the user and transmitted by him to the site. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Cookies already saved can be deleted at any time. This can also be done automatically. If cookies are disabled for the website of RWTH Innovation GmbH, it may not be possible to fully use all of its functions.

VI. E-mail contact and contact form

1. Description and scope of data processing

On the website of RWTH Innovation GmbH, there is a contact form that can be used for electronic contact. If a user takes advantage of this form, the data entered in the input mask is transmitted and stored. These data are:

(1) Name
(2) E-mail address
(3) Mobile phone number
(4) Address
(5) Date of birth
(6) Status and institution

For the data processing, the user gives consent by sending the form and reference is made to this privacy policy.

Alternatively, contact via provided e-mail addresses is possible. In this case, the user's personal data transmitted by e-mail will be stored.

In this context, there is no disclosure of the data to third parties. The data is used exclusively for processing the conversation.

2. Legal basis for data processing

The legal basis for the processing of the data, when the user gives his/her consent, is found in Article 6 (1) (a) of the GDPR.

The legal basis for processing data transmitted in the course of sending an e-mail is found in Article 6 (1) (f) of the GDPR.

3. Purpose of the data processing

RWTH Innovation GmbH processes personal data from the input mask solely to facilitate the contact with the user. In the case a user contacts us via e-mail, the required legitimate interest also lies with the processing of the data.

4. Possibilities for objection and deletion

At any time, the user can revoke his consent to the processing of his/her personal data. If the user only contacts us by e-mail, he/she can object to the storage of personal data at any time; in such a case, however, the conversation cannot continue.

All personal data stored in the course of establishing contact will be deleted if the user revokes his/her consent.

VII. AWStats and Report Magic

This website uses the two statistical tools, AWStats and Report Magic, for statistical analysis of visitor access. The statistics are created with previously anonymized data; thus, a personal reference cannot be generated.

The following data is evaluated:

(1) The browser type used and the browser version,
(2) The operating system,
(3) The anonymous IP address of the user,
(4) The date and time of server request,
(5) The number of visits,
(6) The length of stay on the website, and
(7) The previously visited website.

VIII. Use of social media plug-ins and embedded external content

1. Third party websites

The website contains external links (links to third-party websites) at some places. We have no influence on their content and, therefore, cannot assume any liability for data protection measures practiced there. Only the respective website operators are responsible for the information displayed there and their accuracy.

2. LinkedIn

This website integrates plug-ins of the social network LinkedIn of the LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA (hereinafter referred to as “LinkedIn”). When you visit our website, we do not automatically connect to LinkedIn's servers. Such a connection only arises when you click on the LinkedIn button and activate it manually. For more information on LinkedIn's privacy policy, please visit https://www.linkedin.com/legal/privacy-policy.

3. YouTube

RWTH Innovation GmbH website uses plug-ins from the YouTube page operated by Google. The site operator is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit one of our sites equipped with YouTube plug-ins, you will be connected to the servers of YouTube. It tells the YouTube server which of our pages you have visited.

When you are logged in to your YouTube account, you allow YouTube to assign your browsing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.

For more information about how to handle user data, please refer to the YouTube Privacy Policy at https://www.google.com/intl/en/policies/privacy.

IX. Google Maps

Geographic information for contact and travel purposes is displayed on the website of RWTH Innovation GmbH. Maps are based on the Google Maps API provided by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (hereafter referred to as “Google”). When you call up the map service, Google can determine your IP address, the language of the system as well as certain browser-specific information.

The requested geographic positions are directly transmitted to the map service. When the page is called up with a GPS-enabled device, the location position can also be transmitted. Other personal information will not be transferred to Google.

Google uses cookies. The data processing operations as well as the purposes of processing can be requested and viewed directly from Google (https://policies.google.com/privacy?hl=de).

Google Maps is used to assist the user to quickly find the institute as represented on RWTH Innovation GmbH website. This constitutes a legitimate interest in accordance with Article 6 (1) (f) of the GDPR.

X. Google Web Fonts

This site uses so-called web fonts provided by Google to uniformly represent fonts. When you call up a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.

To do this, the browser you use must connect to Google's servers. As a result, Google learns that our website has been accessed via your IP address. Google Web Fonts are used to consistently and attractively present our online services. This constitutes a legitimate interest in accordance with Article 6 (1) (f) of the GDPR.

If your browser does not support web fonts, a default font of your computer will be used.

For more information about Google Web Fonts, visit https://developers.google.com/fonts/faq and Google's Privacy Policy: https://www.google.com/policies/privacy/.

XI. Google Analytics

This site uses Google Analytics, a web analytics service provided by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (hereafter referred to as “Google”). Google Analytics uses cookies, through which your use of our website can be analyzed. The information generated by the cookies about your use of this website is usually transmitted to a Google server in the USA and stored there. If IP anonymization is activated on this website, your IP address will be shortened beforehand and made anonymous by Google within the member states of the European Union or in the other contracting states of the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the USA and shortened there.

On our behalf, Google will use the information provided to evaluate your use of the website, to compile reports on website activity, and to provide us with other website and internet-related services. For more information about Google's use of your data, please visit: https://policies.google.com/technologies/partner-sites?hl=en.

You can prevent the data generated by the cookies and related to your use of the website from being collected as well from being processing by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

We use Google Analytics to analyze and regularly improve our website. That is our legitimate interest in accordance with Article 6 (1) (f) of the GDPR.

XII. Rights of data subjects

If your personal data is processed, you are affected in accordance with the GDPR and you have the following rights vis-à-vis the responsible party:

1. Right to information, Article 15 of the GDPR

You may ask the responsible party to confirm whether your personal data are being processed by RWTH Innovation GmbH.

If such processing is present, you can request information from the responsible party about the following information:

(1) The purposes for which the personal data are processed;
(2) The categories of personal data being processed;
(3) The recipients or the categories of recipients to whom your personal data have been disclosed or are still being disclosed;
(4) The planned duration to store your personal data or, if specific information is not available, criteria for determining the storage period;
(5) The existence of a right to rectify or delete your personal data, a right to restrict processing by the responsible party or a right to object to such processing;
(6) The existence of a right of appeal to a supervisory authority;
(7) All available information on the source of the data if the personal data has not been collected from the data subject; and
(8) The existence of automated decision-making including profiling in accordance with Article 22 (1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved, and the scope and intended impact of such processing for the data subject.

You have the right to request information about whether your personal data are transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards under Article 46 of the GDPR in connection with the transfer.

This right to information may be restricted inasmuch as it is likely to render impossible or seriously impair fulfilling research or statistical purposes and the restriction is necessary to fulfill the research or statistical purposes.

2. Right to rectification, Article 16 of the GDPR

You have a right vis-à-vis the responsible party to have data rectified and/or completed if your personal data are incorrect or incomplete. The responsible party must correct the data without delay.

Your right of rectification may be limited inasmuch as it is likely to render impossible or seriously impair fulfilling research or statistical purposes and the restriction is necessary to fulfill research or statistical purposes.

3. Right to restriction of processing, Article 18 of the GDPR

You may request that the processing of your personal data be restricted under the following conditions:

(1) If you contest the accuracy of the personal information affecting you for a period of time that enables the responsible party to verify the accuracy of this personal information;
(2) The processing is unlawful and you refuse that the personal data be deleted and instead demand that the use of the personal data be restricted;
(3) The responsible party no longer requires personal data for the purposes of processing, but you need them for the purposes of asserting, exercising or defending legal claims; or
(4) If you have objected to the processing in accordance with Article 21 (1) of the GDPR and it is not yet certain whether the legitimate reasons of the responsible party outweigh your reasons.

If the processing of your personal data has been restricted, this data may only be used with your consent or for the purposes of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

If the restriction on processing has been restricted in accordance with the above conditions, you will be notified by the responsible party before the restriction is lifted.

Your right to restriction of processing may be limited to the extent that it is likely to render the achievement of the research or statistical purpose impossible or to seriously impair it and the restriction is necessary to fulfill research or statistical purposes.

4. Right to Erasure, Article 17 of the GDPR

a) Obligation to delete

You may require the responsible party to delete your personal information without delay, and the responsible party is required to delete that information immediately if one of the following reasons applies:

(1) Your personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You revoke your consent on which the processing was based according to Article 6 (1) (a) or Article 9 (2) (a) of the GDPR and there is a lack of any other legal basis for the processing.
(3) In accordance with Article 21 (1) of the GDPR, you object to the processing and there are no high-level legitimate grounds for processing, or you object to the processing in accordance with Article 21 (2) of the GDPR.
(4) Your personal data have been processed unlawfully.
(5) The deletion of your personal data shall be required to fulfill a legal obligation under Union law or the law of the Member States to which the responsible party is subject.
(6) Your personal data were collected in relation to information society services offered in accordance with Article 8 (1) of the GDPR.

b) Information to third parties

If the responsible party has made public your personal data and is obliged to delete them in accordance with Article 17 (1) of the GDPR, he/she shall take appropriate measures, including technical ones, while also taking into account the available technology and implementation costs, to inform the party responsible for the data processing that you, as the data subject, have requested from them that any links to such personal data or copies or replications of such personal data be deleted.

c) Exceptions

The right to deletion does not exist if the processing is necessary

(1) to exercise the right to freedom of expression and information;
(2) to fulfill a legal obligation which requires processing under the law of the Union or the Member States to which the responsible party is subject or to conduct a task in the public interest or in the exercise of official authority this has been conferred to the responsible party;
(3) for reasons of public interest in the field of public health pursuant to Article 9 (2) (h) and (i) and Article 9 (3) of the GDPR;
(4) for archiving purposes of public interest, for scientific or historical research purposes or for statistical purposes pursuant to Article 89 (1) of the GDPR, inasmuch as the law referred to in (a) is likely to render impossible or seriously affect the achievement of the objectives of that processing, or
(5) to assert, exercise or defend legal claims.

5. Right to information, Article 19 of the GDPR

If you have the right vis-à-vis the responsible party to correct, delete or restrict processing, he/she is obliged to notify all recipients to whom your personal data have been disclosed of this correction or deletion of the data or restriction of processing it, unless this proves to be impossible or involves a disproportionate effort.

You have a right vis-à-vis the person responsible to be informed about these recipients.

6. Right to data portability, Article 20 of the GDPR

You have the right to receive personal information that you have provided to the responsible party in a structured, common and machine-readable format. You also have the right to transfer this information to another responsible party without hindrance from the responsible party to whom the personal data has been provided, inasmuch as

(1) the processing is based on a consent pursuant to Article 6 (1) (a) of the GDPR or Article 9 (2) (e) of the GDPR or of a contract pursuant to Article 6 (1) (b) of the GDPR; and
(2) the processing is done by means of an automated process.

In exercising this right, you also have the right to have your personal data transmitted directly from one responsible party to another responsible party, insofar as this is technically feasible. Freedoms and rights of other persons may not be impaired by this.

The right to data portability does not apply to the processing of personal data necessary to perform a task in the public interest or to exercise official authority conferred to the responsible party.

7. Right of objection, Article 21 of the GDPR

You have the right, at any time, to object to the processing of your personal data pursuant to Article 6 (1) (e) or (f) of the GDPR, for reasons arising from your particular situation; this also applies to profiling based on these provisions.

The responsible party will no longer process your personal data unless he/she can demonstrate compelling legitimate grounds for this processing that outweigh your interests, rights and freedoms, or the processing is intended to assert, exercise or defend legal claims.

If your personal data are processed for direct marketing purposes, you have the right to object at any time to this processing for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct marketing activities.

If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

Regardless of Directive 2002/58/EC, you have the option of exercising your right to opt-out by means of automated procedures that use technical specifications, in connection with using information society services.

You also have the right, for reasons arising from your particular situation, to object to the processing of your personal data for scientific or historical research purposes or for statistical purposes under Article 89 (1) of the GDPR.

Your right of objection may be limited inasmuch as it is likely to render impossible or seriously affect the achievement of the research or statistical objectives and the restriction is necessary to fulfill the research or statistical purposes.

8. Right to revoke the data protection declaration of consent, Article 7 paragraph 3 of the GDPR

You have the right to revoke your data protection declaration at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

9. Automated decision in individual cases including profiling, Article 22 of the GDPR

You have the right not to be subjected to a decision based solely on automated processing – including profiling – that will have legal effect or significantly affect you in a similar manner.

This does not apply if the decision

(1) is required to conclude or fulfill a contract between you and the responsible party,
(2) is permitted by Union or Member State legislation to which the responsible party is subject, and where such legislation contains appropriate measures to safeguard your rights and freedoms and legitimate interests, or
(3) with your express consent.

However, these decisions may not be based on specific categories of personal data under Article 9 (1) of the GDPR except where Article 9 (2) (a) or (g) of the GDPR is applicable and appropriate measures have been taken to protect the rights and freedoms and legitimate interests.

In the cases referred to in (1) and (3), the controller shall take reasonable steps to safeguard the rights and freedoms and your legitimate interests, including at least the right of the responsible party to obtain the intervention of a person, to present his or her point of view and to contest the decision.

10. Right of appeal to the supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, your place of work or place of presumed infringement, if you consider that the processing of your personal data is in breach of the GDPR.

The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Article 78 of the GDPR.

The supervisory authority responsible for RWTH Innovation GmbH is the Landesbeauftragte für Datenschutz und Informationsfreiheit NRW (State Commissioner for Data Protection and Freedom of Information). (https://www.ldi.nrw.de/)